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MINUTES CITY COUNCIL MEETING MONDAY, AUGUST 28, 2000 Mayor Dan Bishop called the Regular August 28, 2000 City Council Meeting to order in the City Council Chambers at 7:30 p.m. PRESENT: Item 3. on the Agenda. Pledge of Allegiance. Mayor Dan Bishop led the Pledge of Allegiance to the Flag in which all joined. Item 4. on the Agenda. Approval of Minutes. Councilman Newsom moved to approve the Regular Monday, August 14, 2000 City Council Meeting Minutes as submitted. Councilman Nodler seconded. The vote: “aye” - Smith, Nodler, Newsom. Councilman Cross and Mayor Bishop “abstained” having been absent from the August 14, 2000 meeting. (3-0-2) Item 4a. on the Agenda. Mayor Dan Bishop read a PROCLAMATION calling upon all Gladstone residents to support the nationwide “AMERICA GOES BACK TO SCHOOL: GET INVOLVED!” initiative during the months of September and October to ensure our youth return to safe schools this fall. A representative of the Regional Department of Education Department accepted the proclamation from the Mayor and left informational pamphlets about the safe schools program for the public to be placed in the lobby area. Mayor Bishop also read a PROCLAMATION: recognizing the “TENTH ANNIVERSARY OF THE GLADSTONE EMERGENCY MANAGEMENT AGENCY (GEMA)” on September 9, 2000 and presented the proclamation to GEMA Volunteer Coordinator, Dennis Daly who was present with approximately ten GEMA members. Mr. Daly thanked the Mayor and Council for recognizing what their organization does and told them that when the “big winds hit, they will be there for them”. Mayor Bishop stressed to GEMA volunteers that we certainly do appreciate the good work they do and look forward to maintaining this relationship. Item 5. on the Agenda. CONSENT AGENDA Following the Clerk’s reading, audience member Don McLaughlin requested that RESOLUTION NO R-00-69, accepting a proposal from Jack Miller Chrysler Plymouth in the amount of $21,750.00 for the purchase of a 2001 Chrysler Town & Country Van from the General Fund for the Parks and Recreation Division be placed on the regular agenda. (See Item 8a.) Councilman Anita Newsom moved to approve the Consent Agenda as Amended; Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) CONSENT AGENDA DETAIL: Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-66, amending the 2000-2001 Annual General Fund and Combined Waterworks and Sewerage System (CWSS) Fund budgets for the City of Gladstone and authorizing expenditures of funds. (General Fund: Revenues - $11,909,322; Expenditures - $11,883,462); (Combined Water & Sewer Services Fund: Revenues - $5,390,908; Expenditures - $5,381,848). Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-67, accepting a proposal from Independent Salt Company for the purchase of snow removal salt on an as-needed basis at $24.70/ton (7 day delivery), $26.00/ton (24 hr. emergency delivery); and $22.00/ton (City pick up at local storage). Funding from the General Fund. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-68, accepting a proposal from Shawnee Mission Ford for the purchase of a 2001 Ford E-350 one-ton diesel cargo van for a net purchase amount of $21,875.00 from the Combined Water and Sanitary Sewer Fund. (Includes $1,500 trade-in allowance for 1994 Ford cargo van). Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-70, accepting work under contract with WRS Architects for the Public Safety Space Needs Analysis Study and authorizing final payment for Project 9910. Total contract amount: $23,500. Final payment due from the Capital Improvements Sales Tax Fund in the amount of $2,350. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-71, accepting work under contract with Kincaid Construction for the Hamilton Heights Park Improvements and authorizing final payment for Project 9609. Total contract amount $513,694.97. Final payment due from the Capital Improvements Sales Tax Fund in the amount of $40,729.62. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-72, authorizing execution of Change Order #1 in the amount of $31,541.30 to the contract with Superior/Bowen Asphalt Company for additional work under the 2000 Street Overlay Program, Project 0101, authorized from the Transportation Sales Tax Fund. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-73, authorizing execution of a contract with Fleshman Excavating for the 2000 Arterial Sidewalk Program for a total amount not to exceed $97,625.42 from the Transportation Sales Tax Fund, Project 0011. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-74, accepting a proposal from Midway Ford Truck Center, for the purchase of one (1) 2001 F350 4x2, one-ton diesel, crew cab utility truck for a net purchase amount of $21,573. from the Combined Water and Sanitary Sewer Fund. (Includes 1996 Ford crew cab trade-in.) Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved to adopt RESOLUTION NO. R-00-75, accepting a proposal from O’Dell Tractor Company, for the purchase of one (1) 2000 Kubota M6800 tractor for the purchase amount of $22,723.06 from the General Fund. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved for APPROVAL OF FINANCIAL REPORTS for the month of July, 2000. Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Councilman Anita Newsom moved for APPROVAL OF ANNUAL LIQUOR LICENSE RENEWAL for Peso’s Restaurant and Cantina, 5941 N Antioch Road. Managing Officer: David Dale Councilman George Nodler seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) REGULAR AGENDA Item 6. on the Agenda. Communications from the Audience. Mr. Don McLaughlin, 6313 N Bales, Gladstone, Missouri, said he was curious about the mini-van purchase under Resolution R-00-69, since both a Plymouth and Dodge Caravan is mechanically the same as a Chrysler Town & Country. What you are paying for is a fancy interior and a fancy trim at a cost of another $4,000- $5,000 over a Plymouth or a Dodge. He thinks that should be explained to the Council before they make a final decision. Item 7. on the Agenda. Communications from the City Council. Councilman Shirley Smith applauded the continuing efforts of Public Safety in assisting Jerry’s Kid’s Muscular Dystrophy charity through the boot block last weekend and the bar-b-que the previous week. It was noted that $3,200 was collected from the boot block. Councilman George Nodler had no communications at this time. Councilman Anita Newsom commented that staff works hard at communicating with our citizens and she appreciated receiving a copy of the 72ND STREET CONSTRUCTION NEWS update sent to affected residents. She is asked about this project a lot and persons who live in the area are concerned about it on an ongoing basis. She was also pleased to receive the flier about the Kids Day Out Program. She believes this will be a very popular program because so often problems have been created for parents on conference days and other days when school is not scheduled. It appears we have scheduled some good educational and fun opportunities for the youngsters on these days. The City and Parks and Recreation Department is providing a very good service to our community and she would guess we would have no trouble filling the program. Ms. Newsom said she apologizes for missing the last Park Board Meeting. The meeting date was listed incorrectly on the FYIN Calendar which she relies on for meeting information. She also noted that this past Saturday she had an interesting bus tour with the Neighbors Preservation Task Force. They toured neighboring communities to see how they sustained positive growth and maintained their neighborhoods as well as areas where they are still working on it. It helped to put in focus where we are as a city and gave us some ideas that we can work on to maintain the vitality and structure that we need in our community. Councilman Bill Cross said he concurs with Councilman Newsom’s comments on the distribution of the 72nd Street Newsletter, it is good PR and informative. City Manager Davis noted it is the 3rd edition of the bulletin to affected residents and we would like to see them distributed even more often. Councilman Cross commented that the metered sales of water shown in the financial report were not what he thought they would be, but we will likely have a tremendous gain due to the weather this week. It does look like our staff is on top of things because we have good water, we don’t have to ration, and the hydrants have all been flushed. Mayor Pro Tem Cross also thanked Councilman Newsom for presiding at the last meeting when he and the Mayor were both absent. With Ms. Newsom’s competence he knows the meeting ran smoothly. Mayor Dan Bishop said he also attended the Muscular Dystrophy kick-off barbecue in Oak Grove Park and he was glad to hear the fundraiser was so successful this year. He, like Mayor ProTem Cross, regretted missing the last Council Meeting because he also was on a much needed vacation. Item 8. on the Agenda. Communications from the City Manager. City Manager Kirk Davis had the following announcements and meeting reminders:
Mr. Davis also announced that the City’s Web Site is now in place as: gladstone.mo.us. He also noted the MDA Bootblock collection will continue this Saturday at the same location. Item 8a. on the Agenda. RESOLUTION NO R-00-69, accepting a proposal from Jack Miller Chrysler Plymouth in the amount of $21,750.00 for the purchase of a 2001 Chrysler Town & Country Van from the General Fund for the Parks and Recreation Division. Councilman Newsom moved to place Resolution R-00-69 on First Reading; Mr. Nodler seconded. Discussion. Parks & Recreation Director Steve Buschor explained that the department built the specifications for the recreation van around a 2001 Grand Voyager. The bids came in from the Chrysler Plymouth dealership and it was learned that the Voyager no longer exists but is replaced by a comparable version of a Chrysler Town & Country. This is not a vehicle with leather seats and all the bells and whistles but rather a lower level model that is comparable to the Voyager. Ms. Newsom asked what the van will be used for. Mr. Buschor replied it will be used for transporting materials to and from the fields and also satellite runs to and from the gymnasiums which is how we are currently using the existing van. The Mayor asked Mr. Buschor if he felt this was a fiscally prudent expenditure for the Parks & Recreation Division. Mr. Buschor said he does, and noted that this new purchase is equipped exactly like the mini-van that we have now. It is a Pontiac version of a mini-van with removable seats so that we can carry basketballs, volleyballs, etc. as well as making trips to the different field sites. It is intended for our programs whether basketball season or volleyball season. The proposal from the dealership states that this vehicle is identical in specifications to the old Plymouth Grand Voyager and meets and/or exceeds its bid. Mr. Buschor agreed to make a copy of the specifications for anyone who desires them. There were no further questions. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Item 9. on the Agenda. PUBLIC HEARING: on setting the annual rate of levy for the 2000 Real Estate and Personal Property Taxes within the corporate limits of the city of Gladstone, Missouri at $.57/$100 valuation. Mayor Bishop opened the Public Hearing and explained the hearing process and invited City Manager Davis to discuss the proposed levy. City Manager Kirk Davis explained that each year we go through this process of setting the valuation. The City’s year 2000 valuation for total assessed property is $285 million dollars which includes about $7.5 million in new construction and personal property growth. This is always a positive sign to have stable assessed valuation and we do have some growth that we can deal with and that says a lot about our community. The assessed valuation represents a normal growth of about $4.7%. Due to the Hancock Amendment (State Article X), the city is limited to 3% growth equal to the Consumer Price Index. As a result, the maximum tax rate permitted for tax year 2000 is $.57 on the $100 assessed valuation. That is consistent with last year which was also $.57. Applying the rate to the $285 million calculates to a growth tax revenue of about a $1,625 million given our collection rates of 98-95% for real and personal property respectively. Our budget will be adjusted to reflect $1,582 million versus what was originally thought to be $1,594 million. So there is a decrease but it is nominal given the dollars we are talking about. Mr. Davis said staff recommends approval of Bill 00-40 which will maintain the property tax levy at $.57/$100. Mr. Davis said he or Finance Director Cash Sweiven would be happy to answer any questions regarding the calculation. Councilman George Nodler said this is normally the time we like to “crow” about how well we look in comparison to other metro area cities and asked if we have any of those figures available. Director Sweiven said two cities in the metro area have a lower tax rate than Gladstone and he believes at least one of those cities has a casino. Mr. Nodler asked what Kansas City and Liberty’s rate is. Mr. Sweiven said KC is approximately $1.15 and Liberty is approximately $1.10. Mr. Davis noted that would also include any debt service levies those cities might have because there is a dollar limitation for a general fund levy. Ms. Newsom said $.57 is not the highest rate we have had. Mr. Sweiven said that was correct and that as recent as five years ago it was $.61. Mr. Cross said we are still able to operate at $.57 versus the higher rates of the other municipalities. Mr. Davis said it is nice to have the growth in the assessed valuation and the investment in our community, that’s what’s important. There were no other comments or persons desiring to speak on this issue, whereupon the Mayor closed the public hearing Item 9a. on the Agenda. FIRST READING BILL 00-40, setting the annual rate of levy for the 2000 Real Estate and Personal Property Taxes within the corporate limits of the city of Gladstone, Missouri at $.57/$100 valuation. Councilman Newsom moved to place Bill 00-40 on First Reading; Councilman Cross seconded. Discussion. Mayor Bishop said he will vote in favor of the Bill because when you compare Gladstone’s property tax rate to surrounding communities and the fact that it will stay the same as last year and in fact is less than five year’s ago, it makes it easier to support. Councilman Newsom said she thinks our staff does a fantastic job maintaining and managing the amount of money that we derive from property taxes. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) The Clerk read the Bill. Councilman Newsom moved to accept the First Reading of Bill 00-40, Waive the Rule and place the bill on Second and Final Reading; Councilman Cross seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) The Clerk read the Bill. Councilman Newsom moved to accept the Second Reading of Bill 00-40 and enact the Bill as Ordinance 3.771; Mr. Cross seconded. The vote: all “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Item 10. on the Agenda. RESOLUTION R-00-76, authorizing the City Manager to execute a “Cooperative Agreement for Sewer Service between the cities of Kansas City, Missouri and Gladstone, Missouri”. Councilman Cross moved to adopt Resolution 00-76; Councilman Newsom seconded. Discussion. Councilman Newsom said as she stated when this agreement was discussed in study session last week, staff has done an outstanding job negotiating a very fair agreement. She believes the agreement will be very serviceable for our city as well as Kansas City. Mayor Bishop said he was absent from the last meeting but having carefully reviewed the packet and memo that Director Hashemizadeh put together and the fact that he has done a good job negotiating this agreement he will be supporting the resolution this evening. The vote: All “aye” -- Smith, Nodler, Newsom, Cross, Bishop. (5-0) Item 11. on the Agenda. APPROVAL OF BUILDING PERMIT for the addition of 935 sq. ft. at 1800 NE 65th Street (Fairview Christian Church). Owner: Fairview Christian Church. Applicant: Tevis Low Architectural Group, P.C. (BP# 00-0623). Councilman Anita Newsom moved to approve the Building Permit as submitted; Councilman Cross seconded. Ms. Newsom said the church’s need to expand is certainly very positive growth. She said it is also very positive for the City of Gladstone that this is the third church that has come forward with an expansion due to their growth and she thinks it says very positive things about our community. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Item 12. on the Agenda. APPROVAL OF BUILDING PERMIT for the addition of 1,500 sq. ft. and remodel of existing building at 7260 NE Antioch Road (Caroline’s House Daycare Center). Owner: Tuf-Flight, Inc. Applicant: Environetics, Inc. (BP# 00-0639). Councilman Newsom moved to approve the building permit. Councilman Cross seconded. Ms. Newsom asked Mr. Wingerson if the plans are in compliance with the site plan that was previously approved. Mr. Wingerson said yes and confirmed that everything is in order. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) * * * There were no communications from the News Media or further business to come before the August 28, 2000 Gladstone City Council Meeting, and Mayor Dan Bishop adjourned the Regular Meeting. * * * Following the regular meeting, Councilman Newsom moved to adjourn to Closed Executive Session pursuant to Missouri Open Meeting Act Exemption 610.021(3) for Personnel discussion. Mayor Pro Tem Cross seconded. The vote: All “aye” - Smith, Nodler, Newsom, Cross, Bishop. (5-0) Respectfully submitted:
Marilyn F. Ahnefeld, City Clerk
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