MINUTES

CITY COUNCIL MEETING

GLADSTONE, MISSOURI

MONDAY, MAY 24, 2010

ADJOURNMENT TO CLOSED EXECUTIVE SESSION

6:45 PM

Mayor Les Smith opened the City Council Meeting to adjourn to a Closed Executive Session on May 24, 2010, at 6:45 PM. Councilman Carol Rudi made a motion to adjourn to Closed Executive Session pursuant to Missouri Open Meeting Act Exemption 610.021(1) for Litigation and Confidential or Privileged Communications with Legal Counsel, and 610.021(2) for Real Estate Acquisition Discussion, and 610.021(3) for Personnel Discussion. Mayor Pro Tem Barry McCullough seconded.

Roll Call Vote: All “aye” – Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (4-0).

Councilmember Carol Suter was absent from the vote, but was present at the Closed Executive Session.

Mayor Les Smith closed the Closed Executive Session at 7:15 PM.

REGULAR CITY COUNCIL MEETING

7:30 PM

PRESENT: Mayor Les Smith

Mayor Pro Tem Barry McCullough

Councilman Carol Rudi

Councilman Mark Revenaugh

Councilmember Carol Suter

City Manager Kirk Davis

Assistant City Manager Scott Wingerson

City Counselor David Ramsay

City Clerk Cathy Swenson

Item 2. on the Agenda. ROLL CALL

Mayor Les Smith opened the Regular May 24, 2010, City Council Meeting at 7:30 PM in the Gladstone City Council Chambers, and noted that all Council members were present.

Item 3. on the Agenda. PLEDGE OF ALLEGIANCE.

Mayor Les Smith led the Pledge of Allegiance, in which all joined.

Item 4. on the Agenda. APPROVAL OF THE REGULAR MAY 10, 2010, CITY COUNCIL MEETING MINUTES.

Councilman Carol Rudi moved to approve the Regular May 10, 2010, City Council Meeting Minutes as presented. Mayor Pro Tem Barry McCullough seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0).

Item 5. on the Agenda.

CONSENT AGENDA

Following the Clerk’s reading, Councilmember Carol Suter moved to adopt the Consent Agenda as presented. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

Councilmember Carol Suter moved to adopt RESOLUTION R-10-26, authorizing execution of a contract with William White and Sons Construction Company, Incorporated, in the total amount not to exceed $271,431.75 for the 2010 Curb, Gutter and Sidewalk Program Phase Two. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

Councilmember Carol Suter moved to approve a BUILDING PERMIT: for the construction and landscaping of sixteen islands and additional landscaping within the parking area of Gladstone Plaza, located at 6559 through 6599 North Oak Trafficway. Applicant: Updike Paving Corporation. Owner: Clay County Realty Company. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

Councilmember Carol Suter moved to approve a BUILDING PERMIT: for an Electrical Permit to install 13 new light poles in the parking lot of Gladstone Plaza, located at 6559 through 6599 North Oak Trafficway. Applicant: Johnson Electric. Owner: Clay County Realty Company. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

Councilmember Carol Suter moved to approve a BUILDING PERMIT: to expand Paris II Educational Center, located at 6840 North Oak Trafficway, by constructing new offices and modifying the entrance. Applicant: CRW Construction. Owner: Garold Tingler. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

Councilmember Carol Suter moved to approve a BUILDING PERMIT: for exterior building renovation for Kentucky Fried Chicken, located at 5813 North Antioch Road. Applicant/Owner: HANS Management. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

Councilmember Carol Suter moved to approve THE FINANCIAL REPORT FOR APRIL 2010. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough and Mayor Les Smith. (5-0).

REGULAR AGENDA.

Item 6. on the Agenda. COMMUNICATIONS FROM THE AUDIENCE.

There were no comments from the audience.

Item 7. on the Agenda. COMMUNICATIONS FROM THE CITY COUNCIL.

Councilmember Carol Suter thanked the City Staff for their efforts in dealing with a nonconforming retail renovation before it was completed; they were effectively able to negotiate something that works for the City. Councilmember Suter said she has had several people ask her if it would be possible to have a community bulletin board on the City’s website – something similar to a Gladstone Craigslist, but for things that Craigslist does not actually do. Councilmember Suter said she had a need this week, and thought she could use it if it were there, and said she wanted it on the record that the community was interested in such a service, and maybe this is something at which Staff could take a look. Shawn Hartman, a Board of Zoning Adjustment member, had a good example in that it cost him $300 to remove a tree, and he found out that there was a neighbor one block over who wanted to have it, and it would have saved him $300, but he did not find that out until after the tree was removed.

Councilman Mark Revenaugh had no comments at this time.

Councilman Carol Rudi stated she wished to direct everyone to the City’s website, because there are a lot of activities going on in the City. The next art reception is June 1^st, from 6:00 PM to 8:00 PM, at the Community Center. June Tunes will be held on Tuesdays, so there are a lot of things for folks to take a look at on the website, and hopefully, will be able to attend.

Mayor Pro Tem Barry McCullough had no comments at this time.

Mayor Les Smith noted that there were people in the audience who have been working hard on the City’s Public Safety Sales Tax campaign. Mayor Smith said not to espouse one way or another, but to acknowledge hard work as it is done, and know the community appreciates that.

Item 8. on the Agenda. COMMUNICATIONS FROM THE CITY MANAGER.

City Manager Kirk Davis reported that City Hall would be closed on Memorial Day. City Manager Davis also reported that the pool opens on Saturday, and there is a ribbon cutting for the new pedestrian bridge at Happy Rock Park at 10:00 AM on June 5.

Item 9. on the Agenda. FIRST READING BILL 10-20, approving the Final Plat of Lots 12 and 13, Tracy Estates in the County of Clay, City of Gladstone, Missouri, and directing the appropriate officials to affix their signatures to said Plat for recording. Applicant/Owner: James J. and Shirley A. Dake.

Councilman Mark Revenaugh moved to place Bill 10-20 on its First Reading. Mayor Pro Tem Barry McCullough seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0). The Clerk read the Bill.

Councilman Mark Revenaugh moved to accept the First Reading of Bill 10-20, Waive the Rule and place the Bill on its Second and Final Reading. Mayor Pro Tem Barry McCullough seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0). The Clerk read the Bill.

Councilman Mark Revenaugh moved to accept the Second and Final Reading of Bill 10-20 and to enact the Bill as Ordinance 4.149. Mayor Pro Tem Barry McCullough seconded.

Roll call vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0).

Item 10. on the Agenda. FIRST READING BILL 10-21, calling a Special Election on a General Obligation Bond question in the City of Gladstone, Missouri.

Councilmember Carol Suter moved to place Bill 10-21 on its First Reading. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0). The Clerk read the Bill.

Councilmember Carol Suter moved to accept the First Reading of Bill 10-21, Waive the Rule and place the Bill on its Second and Final Reading. Councilman Carol Rudi seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0). The Clerk read the Bill.

Councilmember Carol Suter moved to accept the Second and Final Reading of Bill 10-21 and to enact the Bill as Ordinance 4.150. Councilman Carol Rudi seconded.

Roll call vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0).

Item 11. on the Agenda. FIRST READING BILL 10-22, calling a Special Election on a Revenue Bond question in the City of Gladstone, Missouri.

Mayor Pro Tem Barry McCullough moved to place Bill 10-22 on its First Reading. Councilman Mark Revenaugh seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0). The Clerk read the Bill.

Mayor Pro Tem Barry McCullough moved to accept the First Reading of Bill 10-22, Waive the Rule and place the Bill on its Second and Final Reading. Councilman Mark Revenaugh seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0). The Clerk read the Bill.

Mayor Pro Tem Barry McCullough moved to accept the Second and Final Reading of Bill 10-22 and to enact the Bill as Ordinance 4.151. Councilman Mark Revenaugh seconded.

Roll call vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0).

Item 12. on the Agenda. RESOLUTION NO. R-10-27, expressing the intention of the City Council for use of No Tax/Rate Increase Bond proceeds generated by the August 3, 2010, election within the City of Gladstone.

Councilman Carol Rudi moved to adopt RESOLUTION NO. R-10-27, expressing the intention of the City Council for use of No Tax/Rate Increase Bond proceeds generated by the August 3, 2010, election within the City of Gladstone. Councilmember Carol Suter seconded. The vote: All “aye” – Councilmember Carol Suter, Councilman Mark Revenaugh, Councilman Carol Rudi, Mayor Pro Tem Barry McCullough, and Mayor Les Smith. (5-0).

Item 13. on the Agenda. PUBLIC HEARING: on the proposed 2010-2011 Annual Operating Budget for the City of Gladstone, Missouri.

Mayor Smith said first a report would be heard from City Manager Kirk Davis, and then comments would be invited from the audience in favor of the proposed City budget, followed by comments from anyone opposed to the proposed City budget.

Mayor Smith opened the Public Hearing.

City Manager Kirk Davis began by saying a lot of time has been spent on the budget – at least two Open Study sessions and countless other hours reviewing and analyzing. Mr. Davis said that submitted herewith is the Fiscal Year 2011 (FY11) budget and program of services for the City of Gladstone. The annual budget for FY11 as proposed represents the strategic, administrative and financial plan of the City of Gladstone. This budget is the product of a comprehensive team effort from every level of the municipal organization. The following overview of the FY11 budget illustrates the conservative approach utilized by the City Council and by the City staff to develop a proposed budget, which benefits all of our citizens. This budget continues to emphasize the goals established by the City Council over the last couple of years, and it continues to emphasize redevelopment initiatives, as well as the momentum established by Gladstone on the Move.

City Manager Davis said he would begin with the General Fund, where total budgeted revenues are projected to be $15,950,967; this projection represents a revenue decrease of $1,090,249, or 6.4 percent from FY10 expected revenues. However, after deducting a one time equity transfer and the Atkins Johnson Farm loan proceeds, actual operating revenues for FY11 are projected to increase $125,959 over FY10. This increase is due to new wireless gross receipts from T-Mobile. Property tax revenue is projected to be $3,320,400, and increase of $33,863, or 1.03 percent. General Fund Sales Tax Revenue is projected to remain at FY10 levels, or $3,126,000. Gross Receipts Tax Revenue amounts to $3,469,000 or 21.7 percent of the total revenue budget, and is projected to increase 9.33 percent in FY11.

City Manager Davis stated that the expenditures total $15,903,877. The General Fund FY11 projected expenditures represent a $1,136,714 decrease, or 6.67 percent, compared to FY10 expected expenditures. The largest expenditure in the General Fund is labor at 72 percent. FY11 personnel related expenses increased approximately $202,000 over FY10 budget. This increase is due to a net benefit cost increase of $130,900, and a one-time discretionary payment to executive range employees of approximately $500 each, and to all other regular full-time employees, a one time discretionary payment of approximately $650 each.

City Manager Davis reported that the supplemental package is fairly small this year. The City would be purchasing two motorcycles at a net cost of $400, one patrol car with all necessary lighting and equipment at a cost of $27,500, and one 4X4 truck with a dump bed with a snowplow for $62,000, for a total of $89,900. In Finance there is $28,000 budgeted for some technology improvements; Public Safety requests total $27,900 for the car, and also $3,990 for a grant match for microfilm digitizing. Public Works requests include the $62,000 for the truck, and also one seasonal maintenance worker at the cost of $4,911. Parks and Recreation will receive $16,099, which includes $5,149 for a baseball program; a North Kansas City user fee increase of about $1,300; some field maintenance equipment for laser grading in the amount of approximately $5,000; and a HVAC maintenance agreement for about $4,000.

City Manager Davis stated this budget focuses on Goals. Pursuing the funding options for roads was discussed this evening. Pursuing funding options for Water/Sewer improvements were discussed this evening, and these are moving forward. In regards to addressing the Public Safety staffing and communications needs, as the Council knows, there will be an important election on June 8 for the Public Safety Department, and everyone on the Council is aware of the details relative to the Public Safety needs and the proposed sales tax. Review the feasibility of redevelopment, Gladstone Plaza, and the redevelopment of the Village Center – these are moving forward. Some Building Permits for Gladstone Plaza were approved this evening. Some good progress and a lot of work are being seen at the Center. Relative to the downtown project, the form-based code issue is moving forward. Economic Development Administrator Melinda Mehaffy is currently meeting with some potential developers at a Las Vegas convention, who, hopefully, are interested in our downtown project. Implement practices in support of Mayor’s Climate Protection Agreement – in the Council’s packet on pages 11 and 12, there are listed several initiatives that are going on relative to this goal. Our budget finances those projects and those objectives. Develop a comprehensive housing plan – there are three pages of objectives in the Council’s packet, and they are funded in this budget. City Manager Davis said he appreciates the progress that is being made, and he looks forward to some of these things working. As soon as the economy turns around, we should see the benefit of a lot of these efforts. Develop a community health program – there are several initiatives connected with this – the trails, Strive to Thrive, and all the things being worked on in-house are part of that community health program. The Farmers Market and other initiatives are mobilized by this policy foundation.

City Manager Davis stated that if there were no questions, he would move to the Combined Waterworks and Sewerage System Fund. The proposed budget for FY11 will provide for all operating costs and debt service requirements. Total revenues are estimated at $7,961,885, and total expenses are estimated at $7,956,295, resulting in a net income of $5,590. The proposed budget reflects a 0.9 percent or $10,239 decrease in personnel services in the water fund. The decrease includes funding for a one time estimated payment of $650 per employee, which is consistent with the General Fund FY11 budget. The supplemental requests include three items for the Water Production Division – a chlorine analyzer for $7,500; an increase in lime sludge disposal for $12,000, and maintenance on a pump station for $1,800. A dump truck for $78,000 and trench box for $7,500 were funded for the Water Operations Division, and SCADA software and computers for $14,000 were funded from Non-Departmental. The total Capital and Supplemental that was funded amounted to $125,800.

City Manager Davis next discussed the Capital Improvement Program. The City’s 2011-2015 Capital Improvement Program was developed around two primary goals: 1) to provide maintenance of existing infrastructure and facilities; and 2) to plan effectively for future needs given current resources and City Council Goals. In the case of CIP, if revenues are not growing, you are not spending as much on the infrastructure as needed. In the General Fund, reprioritization is required. In the Capital Fund, you just do not spend as much. This five-year plan reflects the sales tax income we are receiving in the Transportation and Capital Improvement Sales Tax Funds. These are all highlighted on pages 49-52 of the City Council’s packet.

Community Center and City Parks Fund – City Manager Davis began by saying the proposed Community Center and City Parks Fund FY11 budget will provide for all operating costs, and debt service requirements. Total revenues are estimated at $3,031,906. Total expenditures are estimated at $3,031,779. The fund balance is projected to be $1,269,431 at the end of FY11. Revenue and expenditure projections are in line with estimates used to determine the feasibility of funding the operations of the new Community Center, as well as paying debt service on the 2006 bond issue. Supplemental requests in this budget are listed on page 71, and the total requests amounted to $193,000. Two items were recommended for funding: a Rental Coordinator position was upgraded for a total of $6,000. Touch pads for the timing system in the indoor pool were funded in the amount of $3,500.

City Manager Davis concluded by saying that with this budget, the City can realize rewards from past efforts and enhance the vision of the City’s future that the City Council accepts and endorses. Through the City Council’s leadership, a goal-oriented strategic budgeting process, and citizen and employee involvement, the City’s long-range goals and objectives can be accomplished. The budget reflects an emphasis on planning, financial trend analysis, and the utilization of Council policies and realization of City Council goals. The City Management Team, along with City staff, would like to formally thank the City Council for reviewing all the documentation submitted to justify the adoption of the FY11 budget. The proposed FY11 budget reflects a great deal of work by many people within the City organization. City Manager Davis expressed his special thanks to Finance Director Debra Daily, the Finance Department, Assistant City Manager Scott Wingerson, Director of Public Safety Mike Hasty, and Financial Analyst Beth Saluzzi for all the work that they put into the document, and all the countless hours they put into this.

City Manager Davis asked if he might answer any questions from the City Council.

Mayor Smith asked if the General Fund in any way subsidizes the Community Center operation at this point.

City Manager Davis replied no.

There was no one to speak in Favor or in Opposition to the proposed budget.

Mayor Smith closed the Public Hearing.

Item 14. on the Agenda. Other Business.

There was no other business to come before the City Council.

Item 15. on the Agenda. Questions from the News Media.

There were no News Media present.

Item 16. on the Agenda. Adjournment.

There being no further business to come before the May 24, 2010, Gladstone Regular City Council Meeting, Mayor Les Smith adjourned the regular meeting.

Respectfully submitted:

______________________________

Cathy Swenson, City Clerk

Approved as submitted: ___

Approved as corrected/amended: ___

______________________________

Mayor Les Smith