July 19, 2004
Item 1 on the Agenda: Meeting called to order – Roll Call.
Present: Ms. Abbott Council & Staff Present:
Ms. Alexander Scott Wingerson, Assist. City Manager
Mr. Dillingham David Ramsay, City Counselor
Mr. Kiser Mayor Wayne Beer
Absent: Mr. Davis
* Note: due to technical difficulties, minutes are not verbatim.
Item 2 on the Agenda: Pledge of Allegiance.
Vice-Chairman Dillingham led the group in reciting the Pledge of Allegiance.
Item 3 on the Agenda: Approval of June 21, 2004 Minutes.
Ms. Abbott corrected a statement she had made on page 13 regarding the curb and drain that comes from the “barracks”. Ms. Newsom said that on page 3 she used the word loud, not lewd. The corrections were noted.
Motion by Ms. Abbott, second by Mr. Whitton to approve the June 21, 2004 minutes as amended. The minutes were approved as amended.
Item 4 on the Agenda: Communications from the Audience.
Item 5 on the Agenda: PUBLIC HEARING: Consideration of a Site Plan Revision at 301 NW Englewood Road. Applicant: Mazuma Credit Union (#1228).
Mr. Wingerson reported that the applicant, Mazuma Credit Union, is seeking a site plan revision in order to extend the canopy over the drive-thru teller lanes. The new canopy will match the existing canopy. Staff is recommending approval and the applicant is available if the Commission has any questions for him.
Vice-Chairman Dillingham asked the applicant if he would like to address the Commission.
Rob Givens, CEO, Mazuma Credit Union approached the podium. Mr. Givens said that Mazuma Credit Union has enjoyed a good relationship with Gladstone for several years now. The new canopy addition will hopefully relieve some of the parking issues that are going on currently. He said that the teller lane is already existing and it is just the canopy that they are adding. Mr. Givens said that the contractor is here tonight as well in case there are any questions they would like to ask him.
Ms. Newsom remarked that she has been surprised by how busy the Credit Union is on a Friday afternoon. She asked if the run-out lane will still remain.
Mr. Givens said that the first lane will be for the ATM only and so it will serve as the run-out lane and funnel back into one area for cars to exit.
Vice-Chairman Dillingham asked for anyone to speak in favor of the application to step forward. Hearing no response, he asked for those opposed to come forward. Again hearing no response, he closed the public hearing.
MOTION: By Ms. Newsom, second by Ms. Abbott to approve the site plan revision at 301 NW Englewood Road for Mazuma Credit Union.
Ms. Abbott said that she is in favor of this application and hopefully it will facilitate traffic in that area much better.
VOTE Ms. Abbott Yes
Ms. Alexander Yes
Mr. Dillingham Yes
Mr. Kiser Yes
Ms. Lowe Yes
Ms. McGuire Yes
Mr. Revenaugh Yes
Mr. Steffens Yes
Mr. Whitton Yes
Vice-Chairman Dillingham announced that the motion carried and that this application will move forward to the City Council on July 26, 2004 with a positive recommendation.
Item 6 on the Agenda: Other Business.
Item 7 on the Agenda: Communications from the City Council and the City Staff.
Mayor Beer said that he hoped that everyone got to enjoy the fireworks that the City displayed at their 4th of July celebration; it was very good. The City also had their first Theater in the Park- The Unsinkable Molly Brown. Unfortunately he couldn’t be there but he has heard lots of favorable remarks about it. He invited the Commission to attend a going away breakfast for Lynn McClure on Friday, July 23, 2004. Mr. McClure has accepted a position with the County of Leavenworth, Kansas as their Executive Director. He encouraged everyone to attend and wish him well. Mayor Beer said that on Monday, August 2, 2004 the City will be having a meeting regarding large vehicle parking open to residents affected by this ordinance and other interested parties. The meeting will begin at 6:00 PM. He thanked the Commission for their time and let them know how much he appreciates them taking time to attend meetings.
Mr. Wingerson said that Mayor Pro-Tem Rudi let him know that she had a prior commitment and apologized for not being present this evening. He announced that the Commission By-Laws would be discussed at the August 2, 2004 meeting. Mr. Wingerson said that he does know of a couple of Commissioners who will be out of town for the August 2 meeting and encouraged everyone who can attend to please do so. Nine members are needed for a quorum. He hoped that the large format plans were helpful to the Commission. Mr. Wingerson also announced that the Missouri Municipal League gives an Excellence in Service Award and last week that award went to Ms. Newsom. He offered his congratulations to her.
Item 8 on the Agenda: Communications from the Planning Commission Members.
Ms. Abbott said that there are no walking trails at the “barracks”. She asked if they have been given final occupancy yet.
Mr. Wingerson said that the trails that were approved do currently exist and that they have done what was required. The final occupancy has not been given pending issues such as grading, restoration and the pond. The operational parts of the building are complete. A letter was sent to the new owners about 4-6 weeks ago and there was some progress made. Another letter will go out this week as a second request. He mentioned that the new owners seem receptive, but they are just trying to get a handle on what they purchased at this point.
Ms. Abbott asked about their banner signs and if they are legal.
Mr. Wingerson said that they are compliant with the sign code because they are mounted flush to the building and they correspond with the building size. Staff will continue to work with management to see what they can do.
Ms. Abbot said it didn’t look like Larry Meyer’s new car lot was leaving a space for a retention pond. The dirt is all leveled and the silt fence has mud up to the top of it.
Mr. Wingerson said he would check on that issue.
Ms. Newsom said that she is enjoying the Zoning Bulletin that is being sent with their packets.
Ms. Alexander said that she has been working with the City for three years regarding the storm sewer and asphalt for her subdivision of townhomes. The bids given to the homes association were too high and the City offered to include it in one of their contracts and let the homes association pay them back at 5% interest. Ms. Alexander thought it was great that the City was willing to work with them. She asked if the gravel trail that Malone Lawn & Landscape put in is the road that the City wanted them to construct.
Mr. Wingerson answered that no, that is not the road required. He said that currently the City is waiting for them to obtain a bond so that they can begin construction.
Vice-Chairman Dillingham thanked staff for providing the Zoning Bulletin.
Ms. Alexander said that she likes the reduced drawings rather than the large ones. Discussion Ensued.
Vice-Chairman Dillingham adjourned the meeting at 7:53 P.M.
______________________________________ Approved as submitted _____
Becky Jarrett, Recording Secretary
______________________________________ Approved as corrected _____
Allen Dillingham, Vice-Chairman