August 2, 2004

7:30 pm


Item 1 on the Agenda:Meeting called to order Ė Roll Call.


Present:††††††††† Ms. Abbott††††† ††††††††††††† ††††††††† Council & Staff Present:

††††††††††††††††††††††† Ms. Alexander††††††††††††††††††††††††† Scott Wingerson, Assist. City Manager

††††††††††††††††††††††† Mr. Davis†††††††††††††††††††††††††††††††† David Ramsay, City Counselor

††††††††††††††††††††††† Mr. Kiser†††††††††††††††††††††††††††††††† Mayor Wayne Beer†††††††††††††††††††††††††††††

Ms. Lowe††††††††††††††††††††††††††††††† Mayor Pro-Tem Carol Rudi††††††††††††††††† †††††††††††††††††††††††

Ms. McGuire†††††††††††††††††††††††††††††††††††††††††††††††††††

Ms. Newsom†† †††††††††††††††††††††††††††††††††††††††††††††††

Mr. Revenaugh

Mr. Steffens

Mr. Whitton


Absent:†††††††††† Chairman Hill

††††††††††††††††††††††† Mr. Dillingham




Item 2 on the Agenda:Pledge of Allegiance.


Acting Chairman Newsom led the group in reciting the Pledge of Allegiance.


Item 3 on the Agenda:Approval of July 19, 2004 Minutes.


Motion by Mr. Whitton, second by Mr. Steffens to approve the July 19, 2004 minutes as submitted.††† The minutes were approved as submitted.


Item 4 on the Agenda:Communications from the Audience.




Item 5 on the Agenda:†† CONSIDERATION:†† Consideration of a Final Plat of Lots 1 and 2, First Replat of Stonebrooke Estates.Applicant:MBW Construction.(#1231)The City Council public hearing is scheduled for August 9, 2004.


Mr. Wingerson reported that the applicant simply seeks to replat what is currently lots 1 and 2 of Stonebrooke Estates subdivision into a single lot to allow construction of one single-family home rather than two single-family homes as currently platted.Staff is recommending approval subject to the single condition that the plat be recorded if approved by the City Council and documents be submitted back to the City before we issue a building permit.Mr. Wingerson said that he is available for any questions and that a representative is present if the Commission has any questions for him.


MOTION:By Ms. Abbott, second by Ms. McGuire to approve the Final Plat of Lots 1 and 2, First Replat of Stonebrooke Estates.


Mr. Davis said the motion should be made subject to the staff recommendation.


MOTION:An amended motion by Ms. Abbott, second by Ms. McGuire was made to approve the Final Plat of Lots 1 and 2, First Replat of Stonebrooke Estates and to include the staff recommendation.


VOTE†††††††††††† Ms. Abbott†††††††††††††††† Yes††††††††††††† †††

††††††††††††††††††††††† Ms. Alexander†††††††††† Yes

††††††††††††††††††††††† Mr. Davis†††††††††††††††††† Yes

††††††††††††††††††††††† Mr. Kiser†††††††††††††††††† Yes†††††††††††††††††

Ms. Lowe†††††††††††††††††† Yes†††††††††††††††††

Ms. McGuire†††††††††††† Yes†††††††††††††††††

Ms. Newsom††††††††††††† Yes†††††††††††††††††

Mr. Revenaugh††††††††† Yes

Mr. Steffens†††††††††††††† Yes

Mr. Whitton†††††††††††††† Yes


10-Yes, 0-No


The motion was carried.


Item 6 on the Agenda: Other Business.




Item 7 on the Agenda:Communications from the City Council and the City Staff.


Mayor Pro-Tem Rudi said that she is sorry she missed the last meeting.She was out of town but it looked like it was a quick one.


Mr. Wingerson thanked the members for being present tonight and also to Ms. Newsom for facilitating the meeting.


Item 8 on the Agenda:Communications from the Planning Commission Members.


Ms. Abbott said that she hates to be a sad apple, but she has two things.Where the new used car lot is going to be there is supposed to be a retention basin.The way it is now it is still flat at the top then it drops off for 20í.They have no catch basin at the bottom.They have a storm sewer manhole cover in the middle of where the proposed future use driveway was supposed to be and then thereís about a 12Ē galvanized culvert that goes down and itís buried except for about 2í of it, just to the south of the catch basin.She doesnít see where there is any retention down there at all.It looks like they have it all fixed up down there to empty right into East Creek.


Mr. Wingerson said that what he would like to do is ask the City Engineer, Kirk Rome, to give her a call and explain that better than he ever could.


Ms. Abbott said she would like to have him meet her out there and show it to her.


Mr. Wingerson said that he is sure Mr. Rome would be glad to do that.In the very simplest terms, the pipe system that Ms. Abbott explained creates the detention by not being, in effect, not large enough to be holding the water that will be coming down there, which then causes the water to back up into the flat area she spoke of.The detention will be exactly in the area as she described it and how fast they let the water out determines how much water is held back.Itís there, but Mr. Wingerson said he just canít explain it in a way that is going to be good enough tonight.He will have Mr. Rome call her and set something up.


Ms. Abbott asked if the City has started their mosquito control yet.


Mr. Wingerson said he is not sure but he will find out.


Ms. Newsom asked if it was a design flaw that we canít maintain the 68th Street Drainage project to look any better than it does.


Mr. Wingerson said that Public Works and the Parks Department are struggling with it.The project hasnít been final paid and one of the reasons has to do with getting something to take on that slope.The intention is for the slope and the very top of that slope to be rather well maintained with grass.The entire inside of that basin is planted with state-specified wildflowers and ground cover as required by the Department of Conservation.The big hold up now is the maintenance of the public portion that as everyone can see doesnít look that good.


Acting Chairman Newsom adjourned the meeting at 7:38 P.M.



Respectfully submitted:


______________________________________††† Approved as submitted _____

Becky Jarrett, Recording Secretary


______________________________________††† Approved as corrected†† _____

Anita Newsom, Acting-Chairman